Business Trip Preparation Checklist

1. Travel Documents

   • Passport: Check validity (at least 6 months after travel).
   • Visa: Verify if required and ensure proper documentation.
   • Flight tickets: Book and confirm Flight Booking Link.
   • Travel insurance: Purchase a suitable plan.
   • Work-related documents: Prepare invitation letters, meeting schedules, etc.

2. Transportation and Accommodation

   • Flight tickets:
     • Confirm airline, schedule, and seat selection.
     • Print or save e-ticket.
   • Hotel booking: Reserve and confirm Hotel Booking Link.
     • Check check-in/check-out times and location.
   • Airport transportation:
     • Arrange airport pickup or shuttle.
     • Download local public transport apps.

3. Communication and Electronics

   • eSIM: Purchase and set up eSIM Booking Link.
     • Confirm local data plan details.
     • Review setup instructions.
   • Chargers and adapters:
     • Bring a multi-plug adapter, USB charger, and power bank.
   • Work devices: Ensure laptop and accessories (e.g., chargers) are ready.
   • Backup: Save essential files and contacts on mobile and cloud storage.

4. Work Preparation

   • Business materials: Pack presentations, meeting notes, and other documents.
   • Email and document backups: Ensure all critical files are accessible.
   • Schedule and contacts: Organize itinerary and client or partner contact details.
   • Research: Review information about companies or clients you will visit.

5. Clothing and Personal Items

   • Clothing: Pack appropriate attire (formal, casual, weather-appropriate).
   • Toiletries: Bring essential items, following airline liquid restrictions (under 100ml).
   • Medications: Include personal prescriptions and basic first-aid supplies.
   • Security: Use a passport holder and secure valuables in a travel pouch.

6. Local Information and Preparation

   • Currency: Prepare local currency or exchange money in advance.
   • Emergency contacts: Save embassy, company, and family contacts.
   • Local etiquette: Familiarize yourself with cultural norms and business practices.
   • Weather: Check the forecast and pack accordingly.

7. Additional Considerations

   • Company reporting: Prepare any necessary pre-trip approvals or documents.
   • Payment: Bring a credit card and some cash.
   • Receipts: Keep receipts for reimbursement and expense tracking.

This checklist ensures smooth preparation for your business trip. Save or print it for quick reference!